Job Opening

administrative coordinator

 
 

Job Type:

Full-time, Hybrid

 

About Raleigh Area Land Trust:

Raleigh Area Land Trust (RALT) increases affordable housing opportunities in Raleigh and Wake County by offering shared equity homeownership opportunities to lower income residents. RALT’s mission is to protect neighborhoods from the affordable housing crisis, ensuring that lower income individuals and families can afford to live in their community while preserving lasting affordability for generations using the Community Land Trust (CLT) model.

RALT is the only CLT operating in the Raleigh/Wake County area. In an effort to protect long-term affordability and access to housing in Raleigh and Wake County, RALT was established to bring the nationally successful CLT model to the area. RALT works to expand affordable homeownership opportunities for homebuyers with low- to moderate-incomes (50-80% Area Median Income) so that they are able to live or remain in communities most affected by displacement.

Position Description:

RALT seeks an energetic and organized Administrative Coordinator to provide crucial administrative and operational support across the organization. The Administrative Coordinator will play a key role in advancing RALT’s affordable housing efforts in Wake County by ensuring the smooth operation of day-to-day activities.

You will be responsible for managing office administration, supporting financial processes, assisting with meetings and events, and maintaining the organization’s databases.

This full-time position reports directly to the Executive Director.

Duties and Responsibilities:

Administrative Support:

  • Manage and organize files and the shared drive.

  • Perform general office duties, including answering telephones, responding to inquiries, managing mail, and maintaining office supplies.

  • Provide administrative support to the management team, external consultants, and the accounting team.

  • Manage the CRM/Salesforce database, including client and donor data management.

 

Meetings and Event Support:

  • Provide logistical support for meetings, fundraising events, programming, and community outreach activities.

  • Support the Board of Directors and Board Chair with outreach, calendar invitations, meeting coordination, and document preparation in a timely manner.

Financial and Donation Support:

  • Support the Board Treasurer and accounting team with basic bookkeeping and record-keeping tasks.

  • Process accounts receivable and payable, ensuring appropriate coding and grant tracking.

  • Track donations and provide donors with appropriate tax receipts.

  • Ensure that Standard Operating Procedures are in place and followed, especially regarding invoicing, accounts receivable/payable processes, coding, and reporting.

  • Manage budgets for administrative items such as office supplies and printing.

  • Serve as the custodian for the organizational credit card and manage the reimbursement of expenses for the Executive Director, Director of Programs, and consultants.

Document Preparation and Reporting:

  • Prepare documents and reports to support meetings and grant reporting requirements.

  • Produce internal financial reports, coding verifications, and grant allocations as needed for the Board of Directors, Board Treasurer, RALT staff, and the external accounting team.

  • Oversee the annual calendar for filings and reporting requirements to ensure nonprofit compliance and improve transparency.

 

Required Qualifications:

  • Commitment to RALT’s vision, mission, and dedication to lasting affordability.

  • At least 3 years of experience in office administration or a similar setting.

  • Extremely organized and detail-oriented, with strong problem-solving skills.

  • Ability to work both independently and as part of a team on a range of projects.

  • Strong interpersonal communication skills and the ability to work effectively across racial, gender, and socioeconomic identities.

  • Punctual and reliable, with excellent time-management skills.

    Proficiency in Google Workspace, Microsoft Office Suite, and CRM database management.

We consider a candidate’s full range of educational, professional, and life experiences. There are no specific degree requirements for this position.

Salary and Benefits:

The salary range for this position is commensurate with experience, with an expected annual salary range of $40,000-$45,000. RALT offers a comprehensive benefits package, including employer paid health insurance, 401k matching, and a generous leave policy.

Location: This is a hybrid position, with 3 specified days per week in the RALT office currently located in the co-working space at 301 S Swain St, Raleigh, NC, 27601.

RALT is an equal opportunity employer and does not discriminate based on age, race, gender, gender identity, marital status, veteran status, national origin, disability, or sexual orientation.

 

Application Requirements:

To apply, follow the “Apply Online” button below and submit the requested materials through the online submission form.

  • Current resume or CV noting any professional certifications

  • Cover letter detailing your experience relevant to the responsibilities listed and why RALT’s mission aligns with your career goals

  • Two professional references to be requested at final interview stage

 

Applications will be reviewed on a rolling basis until a suitable candidate is found.